Building community through youth sports

Game Related Policies

Below you'll find our policy for reschedules, cancellations, refunds and weather-related issues.


Reschedules:


Conflict & Reschedule Policy

  • All conflict dates must be submitted by the Friday following the coaches' meeting.
  • No conflicts will be accepted after this deadline.
  • Once the schedule is released, any unsubmitted conflicts will result in a forfeit.


League Structure

  • Seasons consists of 7 games, with one additional weekend built in for reschedules.
  • Teams may use the “additional” weekend to make up any forfeited games due to unsubmitted conflicts, ONLY if there are no rainout reschedules planned for that weekend.
  • Rainout makeups take priority over any conflict-related reschedules.


Makeup Games

  • If needed, make-up games may be moved to the week following the end of the regular season & can be played on any day during that week that staffing is available.
  • Both coaches must agree on the makeup game date and time.
  • If the coaches cannot reach an agreement, the game will remain a forfeit.


Weather & Game Cancellation Policies:

Weather Related Conditions:

  • Weeknight Games: Decisions will be made by 3:30 PM.
  • Weekend Games: Decisions will be made by 6:30 AM.
  • Please wait until the deadline before asking about games
  • If a game is canceled due to rain, it will be rescheduled no sooner than 72 hours after the cancellation. [We do not reschedule reschedules]


Rain/Lightning:

  • Games will proceed if it is raining, unless conditions are deemed unsafe.
  • Lightning: Games will not be played if there is a lightning strike within 5 miles of the field.
  • If lightning occurs, games will be delayed for 30 minutes starting from the last strike.
  • If a game is canceled after more than half the game has been played, it will be considered a complete game and will not be rescheduled.
  • Notifications of cancellations or delays will be sent via Team Sideline. [We recommend registering for text alerts.]


Heat:

  • Games in temperatures over 95°F will be played with water breaks and shortened game times to ensure player safety.


Cold:

  • Games will not be played if the temperature is below 32°F or if there are hazardous driving conditions (such as ice on the roads).


Refund Policies:

All Refund Requests must be made in writing at the branch or via email to richardsonsports@ymcadallas.org. Submission of the Refund Request Form DOES NOT guarantee a refund of any amount. All forms are reviewed on a case-by-case basis and must be approved by the YMCA Sports Director and Executive Director. 

Refund Request Date Refund Amount
Before coaches meeting or clinic/camp session Full refund, less $25 processing fee (per player)
After coaches meeting, before 1st game or clinic/camp session player) and if uniform was ordered
After first game or clinic/camp session No refund issued
Insufficient Funds All returned checks, bank drafts, credit card charges will be billed a service fee of $25.
Late Registration Fee Late registrations will be assessed an additional $25 fee and may not be placed on a team. (we try our best!) Late fees are not refundable.